Event planning services
Every event has two questions to answer: what are you planning, and how much help do you need?
North West Event Planning supports weddings, private and cultural events, corporate and nonprofit programs, and production-focused events across Washington. We can step in when most of the planning is already done, help finish a plan that is still taking shape, or support the event from the early decisions through production and closeout.
Event types
What are you planning?
The kind of event matters because a wedding, a fundraiser, a conference, and a live stage program do not create the same planning problems. Choose the page that is closest to what you are organizing.
Weddings
Planning and coordination for weddings in Seattle, the Eastside, and other Washington locations. Support can range from final event-day coordination to broader planning and production.
Wedding planning and coordination
Private and cultural events
Private celebrations, cultural and religious ceremonies, milestone events, family gatherings, and multi-part programs where timing, family roles, vendors, and transitions need to work together.
Private and cultural events
Persian and Iranian events
A documented cultural specialization covering Persian and Iranian ceremonies, multi-day celebrations, community programs, and the operational details around ceremony sequence, family roles, multilingual coordination, and transitions.
Persian and Iranian events
Corporate and organizational events
Planning and production support for conferences, seminars, workshops, launches, meetings, recognition events, openings, and other organizational programs.
Corporate and organizational events
Nonprofit and fundraising events
Support for fundraisers, galas, donor events, community programs, and nonprofit events where the program, volunteers, vendors, speakers, and fundraising moments need one working plan.
Nonprofit and fundraising events
Production and stage management
Production support for festivals, concerts, cultural programs, conferences, fundraisers, and other live programs that need run-of-show development, cueing, transitions, load-in planning, and stage management.
Production and stage management
Service levels
How much help do you need?
The event type tells us what you are planning. The service level tells us how much of the planning and coordination you want us to handle.
01
Event-Day Management
Best fit when most of the planning is already done, but you do not want to be the person running the event.
We step in before the event to understand the plan you have built and prepare for the final coordination.
- review of existing plans and vendor information
- final coordination and confirmations
- venue walkthrough and run-sheet preparation
- event-day vendor and timeline coordination
- setup oversight
- guest or attendee flow
- on-site problem-solving
- event closeout
This is coordination of an existing plan, not full planning from the beginning.
02
Planning and Coordination
Best fit when planning is underway, but important decisions are still open or becoming difficult to manage.
You may already have the venue and some vendors, while the schedule, floor plan, remaining vendor needs, program, or rehearsal still need work.
- review of the current planning status and budget
- identification of missing decisions
- vendor recommendations and coordination
- planning checklist and schedule support
- floor-plan and guest-flow coordination
- program and rehearsal coordination where applicable
- event-day management
This level is designed to help finish and organize a plan that is already in progress.
03
Full-Service Planning and Production
Best fit when you want support from the early planning decisions through the event itself.
- event purpose and planning framework
- budget framework
- venue and vendor coordination
- planning schedule and decision calendar
- program development
- guest or attendee flow
- production planning where required
- decor and design coordination
- run-of-show development
- rehearsal and event-day management
- staffing planning
- post-event closeout
The final scope is built around the event rather than forcing every client into the same checklist.
Event type and service level are separate decisions
A wedding can need Event-Day Management or Full-Service Planning and Production. The same is true for a fundraiser, conference, cultural event, or private celebration.
You do not need to choose the right combination before contacting us.
Tell us what you are planning, what has already been decided, and what you do not want to manage yourself. We can help identify the event-specific support and service level that make sense together.
You do not have to start over when we get involved
Many clients contact us after the venue or several vendors are already booked.
We can work with the plan you already have, review the information in place, coordinate existing vendors, and identify remaining gaps that still need an owner.
If additional vendors are needed, recommendations may be part of the planning scope.
North West Event Planning coordinates vendors but does not guarantee another company’s performance. Third-party vendor costs remain separate.
Pricing
Pricing follows the work involved
North West Event Planning does not publish service prices on the website.
For private events, pricing is provided during the inquiry and proposal process after we understand the event and the level of support you need.
Organizational events and production services are quoted based on scope, schedule, venue, staffing, and technical requirements.
Service area
Based in Kirkland, working across Washington
North West Event Planning is based in Kirkland, Washington, and works across the Eastside, Seattle, the wider Puget Sound region, and other Washington locations depending on the event.
Most of the events we take on run between approximately 25 and 250 attendees. Events outside that range are considered case by case.
At a glance
Based in
Kirkland, Washington
Primary area
The Eastside, Seattle and the wider Puget Sound region
Typical size
Approximately 25 to 250 attendees
Outside the area
Travel is quoted separately
Questions
Questions about our event planning services
Do I need to know which service level I want before I contact you?
No. Tell us what you are planning, what is already in place, and where you need help. We can use that information to identify the service level that best matches the work.
Can you help if we have already started planning?
Yes. Many clients contact us after the venue or some vendors are already booked. Planning and Coordination is specifically suited to events where important parts of the plan are still unfinished.
Can you work with vendors we have already hired?
Yes. We can coordinate existing vendors and bring their timing and responsibilities into the event plan. If additional vendors are still needed, recommendations may be part of the scope.
Does Event-Day Management mean you only arrive on the event day?
No. Preparation happens before the event so we can understand the venue, vendors, schedule, and responsibilities before taking over event-day coordination.
Do you provide decor, rentals, catering, entertainment, or AV directly?
We can coordinate those areas when they are part of the agreed scope, but North West Event Planning is not a decor or rental provider. The exact vendor and production structure depends on the event.
What if my event does not fit neatly into one of the three service levels?
The three levels provide a clear starting structure. Final scope can be adjusted around the event and documented in the proposal.
Tell us what you are planning
Send us the date or timeframe, venue or city, approximate guest count, what has already been booked, and where you want help.