Based in Kirkland, Washington.
You should be at your event, not running it.
North West Event Planning provides event planning, coordination, and production for private, cultural, corporate, and nonprofit events across Washington. We handle the planning, the vendors, the timing, and the event day so you can stay present while the event keeps moving.
Three ways to work together
Event-Day Management
Most of the planning is already done. We step in before the event, confirm the final details, coordinate vendors and timing, and manage the event day through closeout.
See what event-day management covers
Planning & Coordination
You’ve started planning, but some important pieces are still open. We help close the gaps, coordinate vendors, and turn the remaining decisions into a workable plan.
See what planning and coordination covers
Planning & Production
You want support from the beginning. We help build the plan, coordinate the moving parts, and manage the work through event day and closeout.
See what full-service planning covers
Choose the level of support that fits where you are in the planning process.
A good event feels simple because the work behind it is not.
Guests see the room, the program, and the parts of the event that happen when they should. What they do not see are the decisions behind them: when vendors arrive, how guests move through the space, what happens next in the program, and who needs to be ready when something changes.
We bring the venue, vendors, timing, and program into one working plan, then coordinate those pieces through the event so the host does not have to manage every handoff.
We bring more than three decades of experience planning, producing, and managing events, including more than 18 years of work in the United States.
About North West Event Planning
Private occasions, cultural programs, and organizational events
Weddings and engagements
Planning and coordination for celebrations where timing, vendors, family roles, ceremony details, and guest experience all need to come together.
Private and cultural events
Milestone celebrations, family gatherings, cultural and religious ceremonies, and other private events that need clear planning without losing the character of the occasion.
Persian and Iranian events
Planning informed by the structure, timing, family roles, cultural expectations, and program flow that can be part of Persian and Iranian celebrations and community events.
Corporate and organizational events
Conferences, seminars, workshops, appreciation events, openings, and other programs where the agenda, vendors, production, speakers, and attendee flow need to stay coordinated.
Nonprofit and fundraising events
Fundraisers, community programs, donor events, and mission-driven gatherings that depend on careful coordination between the program, guests, vendors, volunteers, and production.
Production and stage management
Support for programs that need a detailed run of show, rehearsal, cue and transition timing, stage coordination, technical planning, and on-site production management.
From the first decisions to final closeout
01
Purpose and framework
We start with what the event is for, who will be there, and what matters most. That gives us a clear planning and budget framework for the decisions ahead.
02
Venue, vendors, and decision calendar
We coordinate the venue and vendors and map out the decisions that need to happen along the way. Making those decisions at the right time keeps the planning moving and avoids unnecessary last-minute pressure.
03
Program and run of show
We build the program, floor plan, guest or attendee flow, and run of show so everyone knows what happens, when it happens, and who is responsible. When the event needs production or technical support, we plan that into the schedule as well.
04
Rehearsal and event day
When a rehearsal is needed, we coordinate it before the event. On the day, we oversee setup, vendor timing, the schedule, staffing, and the issues that need to be handled as they come up.
05
Closeout
After the guests leave, we coordinate load-out, vendor closeout, and any remaining details needed to wrap up the event.
Weddings | Cultural & religious ceremonies | Milestone birthdays | Anniversaries | Family gatherings | Conferences | Seminars and workshops | Fundraisers | Concerts & performances | Festivals | Openings | Appreciation events |
Weddings | Cultural & religious ceremonies | Milestone birthdays | Anniversaries | Family gatherings | Conferences | Seminars and workshops | Fundraisers | Concerts & performances | Festivals | Openings | Appreciation events |
Frequently asked questions about event planning and production
What types of events does North West Event Planning plan and produce?
We work across private, cultural, corporate, nonprofit, and production-focused events. That includes weddings and engagements, family and milestone celebrations, cultural and religious programs, conferences, seminars, fundraisers, concerts, festivals, openings, appreciation events, and other events that need structured planning and coordination.
How do I know which level of planning support I need?
If most of the planning is already done and you need someone to take over the final details and event day, Event-Day Management may be the right fit. If planning is underway but there are still gaps to close, Planning and Coordination adds support with vendors, schedules, floor plans, and program details. Full-Service Planning and Production is for events that need support from the early decisions through execution and closeout.
Can you help if we have already started planning or already booked the venue?
Yes. We can step into an event that is already underway. We start by reviewing what has been decided, what is still open, the venue and vendor information already in place, and the timeline ahead. From there, the scope depends on what still needs to be planned, coordinated, or managed.
Can you work with vendors we have already chosen?
Yes. We can coordinate vendors that are already part of the event and bring their timing, responsibilities, and requirements into the overall schedule. Where there are still gaps, we can also recommend and coordinate additional vendors as part of the planning process.
What happens on the event day?
We work from the run of show and coordinate the moving parts around it. Depending on the scope, that can include setup oversight, vendor timing, staffing, guest or attendee flow, program timing, rehearsal or cue coordination, on-site problem-solving, load-out, and closeout. The goal is for the host or organizer to stay present while the event keeps moving.
How far in advance should we contact you?
As soon as you have a date or a working timeframe is a good point to start the conversation. The amount of planning time needed depends on the event, the venue, the number of moving parts, and the level of support you need. If the event is already close, contact us with the details and we can tell you what support is realistic for the time available.
Where do you work, and what size events do you typically take on?
North West Event Planning is based in Kirkland and works across the Eastside, Seattle, the wider Puget Sound region, and other Washington locations depending on the event. Most of the events we take on run between 25 and 250 attendees. Events outside that range are considered case by case.
How do we get started?
Send us the event date or timeframe, the venue if you have one, roughly how many people you expect, what has already been planned, and where you need help. We will review the basics and tell you what the work would involve and whether we are the right fit.
Tell us what you are planning
Send us the date, the venue if you have one, roughly how many people you expect, and what you need help with. We will tell you what the work would involve and whether we are the right fit for it.