Corporate and organizational event planning
North West Event Planning provides corporate event planning in Seattle, the Eastside, and other Washington locations for conferences, seminars, workshops, launches, annual meetings, employee and client events, recognition programs, openings, and other organizational gatherings.
We can support the event from early planning or step into an existing plan when the venue, vendors, or agenda are already in place.
The agenda is not the same thing as the event plan
A corporate event may have a clear agenda and still have unanswered operational questions.
When does AV get access to the room? Who is checking speakers in? How much time is actually available between sessions? When can catering enter without interrupting the program? Who does the venue call if something changes during the event?
Those details belong in the event plan before attendees arrive.
We connect the agenda to the venue, vendors, production, and attendee flow so the program has a practical way to run.
Production
Some events need more than general coordination
A conference, launch, recognition event, or fundraiser may include a live program that needs production planning as well as event planning.
That can include:
- run-of-show development
- speaker and presentation timing
- cue and transition planning
- AV coordination
- load-in and setup windows
- breakout-room timing
- rehearsal support
- stage management
- event-day production coordination
- closeout
For unusually large or highly technical productions, scope is assessed before commitments are made.
We can step into the vendor structure you already have
Many organizations contact an event planner after the venue and several vendors are already booked.
That is not a problem. We can review what is in place, coordinate timing and responsibilities, and identify the parts of the event that still need an owner.
Depending on scope, that may include the venue, catering, AV, entertainment, rentals, speakers, registration, transportation, or other event partners.
We coordinate vendors, but we do not guarantee another company's performance.
Service levels
We can take over the final coordination or start earlier
01
Event-Day Management
Event-Day Management may fit when the planning is largely complete and you need someone to own the final coordination and event day.
02
Planning and Coordination
Planning and Coordination may fit when the venue and some vendors are in place but the schedule, program, floor plan, guest flow, or remaining decisions still need work.
03
Full-Service Planning and Production
Full-Service Planning and Production is for organizations that want support from early planning through delivery and closeout.
Organizational events and production services are quoted based on scope, schedule, venue, staffing, and technical requirements.
Experience
Planning experience that includes production and stage management
We bring more than three decades of experience planning, producing, and managing events, including more than 18 years of work in the United States.
Relevant experience includes conferences, fundraisers, cultural programs, concerts, festivals, and stage productions, along with work in planning, production, stage management, and event direction.
Questions
Questions about corporate event planning
Can you work with our existing venue and vendors?
Yes. We can step into an existing vendor structure, review responsibilities and timing, and coordinate the event around what is already under contract.
Do you provide AV directly?
We can coordinate AV and technical production when they are part of the event scope. The exact vendor structure and technical responsibilities depend on the event.
Can you manage conferences with multiple sessions or rooms?
They can be considered. We first need to understand the schedule, venue, attendee flow, production requirements, and staffing needs so the scope is realistic.
Can you manage only the event day?
Yes, when the planning is already far enough along for Event-Day Management to make sense. Preparation before the event is still needed so we understand the venue, vendors, program, and responsibilities before we take over.
Tell us what your organization is planning
Share the date or timeframe, location, approximate attendance, program format, and what is already in place.